Salary $22.33 to $23.78 per hour
Hours 35 hours weekly
Status Regular Full time
Summary: Under the general supervision of the Manager of Finance & Administrative Services, the Accounting Clerk III verifies and processes purchase orders and accounts payable transactions. The Accounting Clerk performs data entry to post accounts payable transactions & assists with the production of accounts payable cheques. Ensures that necessary items are accurately entered on the accounting and encumbrance systems, and assists with accounts payable reconciliation, calculates & processes statutory monthly & quarterly remittances and reporting fiscal year end closing activities. As well the Accounting Clerk III receives, verifies and inputs payroll timesheets and payroll documents and is responsible for the timely processing of the payroll for the West Shore Parks and Recreation Society.
Duties & Accountabilities:
Receiving, prioritizing and checking supplier invoices to ensure relevant purchase orders, annual standing purchase orders, back-up documentation and receiving reports have been received and are appropriately signed, and comparing and verifying that all documents are correct and agree, identifying and resolving discrepancies, and expediting priority payments;
Reviewing purchase orders to determine necessary encumbrances, monitoring related expenditure items to identify disencumbrances, receiving instructions and amended purchase orders to adjust existing encumbrances, reviewing outstanding encumbrance reports to determine the status of encumbrances;
Verify that expenditures are mathematically correct, and that taxes, foreign exchange, discounts, freight, credits, and overdue interest are properly calculated and included, and identifying and resolving discrepancies and incorrect items;
Liaising with staff, vendors, contractors, and the public concerning the application of accounts payable policies and procedures, or discrepancies with accounts payable items, purchase orders or encumbrances, to obtain missing or amended documentation and signatures, and submitting complex, contentious or unresolved items to the Manager for resolution;
Ensuring vendors are set up and maintained on the accounts payable system by entering vendor addresses and assigning vendor numbers, accessing vendor files to compare invoice, purchase order and vendor information with the accounts payable system files, identifying discrepancies and/or errors and making corrections to the vendor files;
Reconcile monthly printout of accountable advances, and outstanding purchase order encumbrances;
Reconciling and balancing the accounts payable control account;
Reviewing Provincial Sales Tax Report and out-of-province invoices to identify and calculate sales tax owing to the province;
Reconciling Federal Goods and Services Tax and completing remittance reports;
Verify payroll timesheets are mathematically correct by checking additions and extensions;
Performs data entry for payroll timesheets;
Verifies information on timesheets is in accordance with policy and regulations.
Verifies information and deductions recorded on T4’s and T4A’s.
Performs accounts payable/ payroll functions and reconciliation for Canada Customs and Revenue Agency - Receiver General (CPP, EI, and ITD), WorkSafe BC and Municipal Pension
Reconciles & completes annual Municipal Pension Payroll CSSR Report
Completes Records of Employment (ROEs).
Performs other related accounts payable & payroll duties as required.
Performs other related duties such as: providing clerical and technical support for the Manager of Finance & Administrative Services and other staff, as required.
Qualifications:Secondary School graduation supplemented by completion of 2nd year CMA/CGA plus 2 years directly related experience, or demonstrated equivalency of directly related accounting experience. Completion of the first level of Canadian Payroll Association Certificate Program or demonstrated equivalent training/experience. Considerable knowledge and experience of accounts payable, with demonstrated knowledge of payroll practices and principles is essential. Knowledge of legislation and regulation related to wage and benefit administration. Experience working in a busy office environment with a customer service focus required. Ability to readily understand computerized accounting systems and the principles and practices of accounting. Proficient knowledge of PC’s and related software (i.e. Class, Excel, Word). Excellent keyboarding and data entry skills as well as mathematical aptitude. Ability to work independently, under pressure, set priorities and meet deadlines. Ability to follow verbal and written instructions, and adhere to prescribed procedures. Ability to be flexible, decisive and deal with constantly changing work patterns and priorities. Ability to establish and maintain effective working relations and to work effectively and efficiently in a team environment. Ability to communicate effectively, both orally and written, with internal and external customers (excellent customer service skills required.) Ability to use independent judgment and discretion and to organize workloads. Ability to work with minimum direction. Minimum typing speed of 55 words per minute. Experience & knowledge of Great Plains is an asset but not required.
This position requires a clear criminal record check.
Closing Date: Resumes and covers letters quoting competition number #07-08 will be received until 4:00 pm, Friday November 2, 2007. Only those candidates under consideration will be contacted.
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It is NOT ok to contact this poster with commercial interests.
BC Classifieds
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